Effective Date: 30.04.2025
Your privacy is very important to us. Please read this Privacy Policy carefully to understand how your personal information is collected, used, and protected in connection with your use of the website www.companyformationpoland.eu (the “Website”).
This Privacy Policy applies to personal data processed by the operator of the Website (“Website Operator”, “we”, “us”, “our”) in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and the Personal Data Protection Act of the Republic of Poland.
1. What Personal Data Do We Collect?
We collect personal data that you voluntarily provide when:
- Submitting inquiries via the Website;
- Communicating with us via email or telephone;
- Ordering services through the Website.
This may include:
- Full name;
- Personal identification number (if applicable);
- Date of birth;
- Nationality;
- Copy of ID/passport;
- Proof of address;
- Telephone number and email address.
We may also collect publicly available information and data submitted through contact or order forms.
Please note that under applicable laws, including anti-money laundering (AML) legislation, we are required to retain certain personal data for up to 5 years following termination of the customer relationship.
You have the right to request access to, or a copy of, your personal data at any time.
2. How Do We Use Your Personal Data?
We process your personal data for the following purposes:
- To facilitate your request and connect you with third-party service providers;
- To fulfill legal obligations under AML/CFT and related compliance laws;
- To communicate with you regarding service updates or order status;
- For customer relationship management;
- For statistical, analytical, or marketing purposes (only where legally permitted or with consent).
The legal bases for processing your data include:
- Performance of a contract or steps prior to entering into a contract;
- Legal obligation (e.g., AML laws);
- Legitimate interest, such as improving service functionality or communicating with users;
- Consent, where applicable (e.g., for marketing emails).
You may withdraw your consent at any time by contacting us.
3. Sharing and Disclosure
We may disclose your personal data:
- To third-party service providers engaged to deliver services you request (e.g., legal firms, accountants);
- To payment processors, when applicable;
- To public authorities if required by law or regulation (e.g., AML reporting obligations);
- To cloud or hosting providers, including those outside the EEA, provided that adequate safeguards are in place in accordance with GDPR (e.g., Standard Contractual Clauses).
We do not sell or rent your personal data.
4. Data Security
We implement appropriate technical and organizational measures to safeguard your personal data from unauthorized access, alteration, or disclosure. In case of a data breach that poses a risk to your rights or freedoms, we will notify you without undue delay as required by law.
Data is stored securely on servers located within the EU or in jurisdictions providing adequate protection.
5. Cookies and Analytics
We use cookies to enhance your browsing experience, remember preferences, and support website functionality.
We also use Google Analytics to gather anonymized statistics on website usage and traffic. Data collected may include IP address, device type, browser, pages visited, and time spent on the site. This data is processed in accordance with Google Analytics Terms of Service.
You can disable cookies through your browser settings. However, this may affect the website’s functionality.
6. Changes to This Privacy Policy
We reserve the right to update this Privacy Policy at any time. Changes will become effective upon publication on the Website. We encourage you to review this page regularly to stay informed about how we process personal data.
7. Your Rights
You have the following rights under the GDPR:
- To request access to your personal data;
- To request rectification or erasure of your data;
- To object to or restrict processing in certain cases;
- To data portability (where applicable);
- To withdraw consent (if processing is based on consent);
- To lodge a complaint with the President of the Personal Data Protection Office (UODO) of Poland.
8. Contact
If you have questions, requests, or concerns related to this Privacy Policy or the processing of your personal data, please contact our Privacy Compliance Officer: info@companyformationpoland.eu